Bilingual Legal Assistant/Clerk Job Opportunity

  • Close Date: April 20, 2022

RavenLaw LLP is committed to advancing worker’s rights and progressive legal causes. With offices in Ottawa, Kingston and Winnipeg, we represent unions, employees and social justice organizations across the country. We are currently looking to hire a bilingual legal assistant/clerk to work in our Ottawa office with the option to work from home as needed.

Main Duties and Responsibilities

The Bilingual Legal Assistant/Clerk performs a wide range of duties, including the following:

Schedule maintenance

  • Establishes and maintains calendars including but not limited to scheduling appointments, hearings, travel, and conferences, as required.
  • Manage the bring-forward systems on a daily-basis to ensure important deadlines are met.
  • Other duties as assigned.

Drafting and correspondence

  • Prepare legal documents in French and English including, but not limited to affidavits, briefs, motions, minutes of settlement, release agreements, retainers, etc.
  • Serves and files documents for courts or tribunals as required.
  • Review, proofread and edit all documentation for grammar, spelling and content accuracy in French and English.
  • Respond to routine correspondence by mail, fax, email and telephone calls.
  • Other duties as assigned.

General Administration

  • Perform conflict searches, create, and maintain files, and close files as instructed.
  • Maintain electronic copies of all documentation.
  • Input and validate lawyers’ time dockets in Soluno
  • Conduct legal research by using WestlawNext and LexisNexis Quicklaw.
  • Processes work in progress, pre-bills and final invoices using Soluno. Tracks overdue accounts and ensures payment reminders are sent on a timely basis.
  • Strictly observes confidentiality of matters arising from the lawyer-client relationship.
  • Provide relief to front-desk reception.
  • Other duties as assigned.

Qualifications

Education and experience

  • Post-secondary diploma in the legal field.
  • Working experience in a legal administration capacity.
  • Experience in labour work an asset.

Knowledge and skills

  • Excellent verbal and written communication skills in French and English.
  • Good understanding of legal reference materials, procedures and legal filing system.
  • Excellent time management and multitasking skills with the ability to prioritize tasks with minimal supervision.
  • Interpersonal skills to communicate and interact effectively with employees, lawyers, clients in person, on the phone and in writing.
  • Experience with Microsoft Office, document management system and legal software.

Resumes can be forwarded to Sonya Rogozynski, Office Manager at [email protected].